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We understand that a software license is a contract issued between the licensing provider and the purchaser of said license, and that for its use, a series of terms and conditions established by the manufacturer must be met.

A software license is the right to use a program. Acquiring only the licenses necessary to be used is an effective form of licensing management.

Now, the question of our title How to manage your software licensing, guaranteeing benefits for your company?

Below, our team of experts has organized some recommendations for you to manage your Software licensing and guarantee benefits to your organization:

1.- Stipulate and establish the number of equipment to be licensed.

It is important that you know and manage the number of equipment to be licensed, since, with a greater number of equipment to be licensed, errors can be incurred due to lack of control and therefore, overspending.

2.- Choose if your company requires magnetic material or not.

In some cases, licenses can be acquired without magnetic media, this option provides benefits because it reduces licensing costs.

3.- Identify the industry to which your organization belongs.

 Your organization may be in the commercial, educational, or governmental sphere; each industry requires acquiring different licensing. Having it identified helps the contractual clauses and licensing to buy.

4. Gather the team to evaluate the company's existing software contracts.

The team of IT leaders are those who are trained to understand and define the requirements of an organization, the supply of IT resources, supplier management, finances, contract management and legal advice.

It is important to know precisely all the details when negotiating with the provider.

5.- Have full knowledge of the agreements according to the suppliers.

It is essential to have a deep understanding of your supplier in terms of its internal objectives and in turn to know its guidelines. For this, it is relevant to ask these questions and give answers to them:

Do you know what your savings goals are against your licensing agreement? Do you understand how to approach the negotiations?

It is essential to understand all aspects of your current contract, service contract, warranty, support and other purchase agreements. Contract specialists with a solid understanding of terms and conditions should be an integral part of your team.

Remember to ask your provider questions in the future. An example of this would be: What would happen if our organization changes, that is, it grows or decreases? If at any given moment the provider changes, grows, decreases or disappears, what would happen?

6.- Hire an advisor.

It is very useful to have the correct help of licensing experts who are in charge of mitigating risks and obtaining the best benefit for your company.

For the aforementioned, Licensing Assurance puts at your disposal its best experts in software licensing, who with their negotiation skills can help organizations like yours in the implementation of processes, making the most of changing opportunities, with strategies according to the requirements of your organization, to guarantee savings in your budget, benefits and profitability on your investment.

If you want to manage your licensing and at the same time guarantee benefits for your company Contact one of our experts.